---
title: "Smart Real Estate: reducing costs through data"
description: Optimize real estate management with eFM’s data-driven model, achieving a 14% reduction in Total Cost of Ownership while enhancing efficiency, compliance, and sustainability.
---

[Everything about the employee experience in the digital workspace - EFM blog](https://blog.efmnet.com/en)

# [Smart Real Estate: reducing costs through data](https://blog.efmnet.com/en/smart-real-estate-reducing-costs-through-data)

 Written by [eFM](https://blog.efmnet.com/en/author/efm) | Jul 18, 2025 10:00:00 AM

In a context defined by increasing regulatory complexity, evolving workplace models and growing attention to sustainability, real estate management today requires a new, structured and data-driven approach. 

eFM has developed a proven model that enables a significant reduction in Total Cost of Ownership (TCO) — on average around 14% — without compromising on quality, compliance or operational continuity. 

**Full visibility and strategic control of TCO** 

The first step toward cost optimization is achieving a detailed and continuously updated understanding of the entire real estate portfolio, through: 

- Asset mapping and creation of a **centralized asset register**; 

- Structured data collection on operating costs (OPEX), investments (CAPEX), leases, utilities and services; 

- Analysis and benchmarking to identify areas of improvement with precision. 

This visibility allows organizations to shift from a reactive to a proactive management model, focused on value creation rather than mere cost containment. 

**A four-phase model to generate tangible savings** 

The eFM method develops in four key phases: 

1. **Comprehensive portfolio and TCO visibility**   
   Digitalization and consolidation of data to obtain a detailed overview of costs, consumption and performance. 

1. **Definition of measurable cost-reduction objectives**   
   Assessment of saving potential for each cost category, aligned with the company’s overall strategy. 

1. **Savings plans for each TCO component**   
   Implementation of targeted actions across Property, Facility, Project and Energy domains, such as: space rationalization and lease renegotiation (**Property**); service optimization and process digitalization (**Facility**); improved investment planning and project control (**Project**); efficiency measures and use of renewable sources (**Energy**). 

1. **Service governance and continuous performance monitoring**   
   Deployment of digital tools, such as **MySpot** platform, to ensure transparency, control and sustained results over time. 

**Achieved results** 

Organizations adopting this model have reported: 

- **14% average reduction in Total Cost of Ownership**; 

- **Up to 12% increase in asset operational availability;** 

- **100% regulatory compliance;** 

- Enhanced overall efficiency and portfolio value. 

**Beyond cost reduction: sustainability, innovation and competitiveness** 

Reducing management costs is not just about saving money — it’s about: 

- Improving environmental sustainability and ESG performance; 

- Extending asset lifecycle through smarter maintenance; 

- Accelerating decision-making via integrated data and predictive analytics. 

 

[View full post](https://blog.efmnet.com/en/smart-real-estate-reducing-costs-through-data)

```json
{
  "@context" : "http://schema.org",
  "@type" : "BlogPosting",
  "author" : {
    "@type" : "Person",
    "name" : "eFM"
  },
  "dateModified" : "2025-10-27T09:22:28.533Z",
  "datePublished" : "2025-07-18T10:00:00Z",
  "headline" : "Smart Real Estate: reducing costs through data",
  "image" : {
    "@type" : "ImageObject",
    "height" : 1000,
    "url" : "https://content.efmnet.com/hubfs/%2811%29.png",
    "width" : 3400
  },
  "mainEntityOfPage" : "https://blog.efmnet.com/en/smart-real-estate-reducing-costs-through-data",
  "publisher" : {
    "@type" : "Organization",
    "logo" : {
      "@type" : "ImageObject",
      "height" : 60,
      "url" : "/hs/hsstatic/content_shared_assets/static-1.4092/img/default-amp-logo.png",
      "width" : 60
    },
    "name" : "Blog"
  }
}
```